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Category Archives: Office365

OneDrive for Business has a Recycle Bin: a great feature for end users…

In my previous blog I stated I love using OneDrive for Business. 1 TB of space is available to each user and they’re free to use it and manage it as they please. Many users can store their files there and can work with them accordingly.

Many organizations use on-premise file services, the data generated by users is backed up by a backup process and mechanism. Some organizations backup data by a schedule, others use a continuous data protection mechanism such as System Center Data Protection Manager. Users are also instructed (or even forced) to store their data on designated file servers.

However, there’s one common scenario that no on-premise file service can really cover: A user is creating a file, let’s say an Excel sheet. After saving the sheet, the user unintentionally deletes the file before it was backed up by any backup mechanism. Oops, some work is gone now…

I can imagine that Service Desk staff is frequently confronted with the scenario displayed above (been there done that). Even though the Service Desk employee can’t do anything about it, they’re still on the receiving side of the user’s frustration.

So, in what way is OneDrive for Business different?

Well, OneDrive for Business has a Recycle Bin which allows users to recover deleted files themselves. This blog shows how to do it.

In my example I stored 2 folders which were extracted DELL Driver CABs which I currently need for one of my projects.

NOTE: Since I’m using Windows 8.1 Update in Dutch language the screens display each option in Dutch. I try to attempt to translate it to English but they may not be the same in the English version.

So here are my folders, completely synchronized.

Let’s delete the folder 7010.

Oops, that was not I wanted to do. Now I need to recover.

Open the menu in the systray and select Manage Storage.

Select the bottom option, this will take you to the web portal which requires you to log on to.

After logging on, the webpage will be displayed with the user’s own Recycle Bin.

(lots of erasing here, glad my laptop has touch screen).

In this scenario I will select all files and use the option with blue arrow.

After recovering all files, everything is back as it should be.

Sync is in progress, this might take a while when lots of files need to be restored…

The default setting to keep files in the Recycle Bin is 93 days. Office365 administrators can change this value to meet company policy. This allows users to provide some self-service in order to manage their data. Service Desk staff can receive significantly less calls when OneDrive for Business is used. In my opinion, this is great!

 

 

 
 

OneDrive for Business: a personal experience…

In March 2014 I started with new challenges with my current employer after I left my previous one. One of my challenges is to help customers introducing Cloud technologies. In order to do that, I need to use Cloud technologies myself. After all, my credibility might not be so great if I evangelize something and not use it myself. Since we just got started with everything, we needed to have some services available in order to do our job. It was a no-brainer to take an Office365 subscription to get started. The Office365 subscription we chose also allows us to use OneDrive for Business. Regarding OneDrive for Business, I’m using it for a while and I love it…

Recently, Microsoft announced to increase the available storage from 25 GB to 1 TB. And this is per user.

More information about the increase is available at the following locations:

https://onedrive.live.com/about/en-us/plans/

https://blog.onedrive.com/1tb-for-every-business-user-with-onedrive-for-business/

Imagine yourself, 1 TB for each user in your organization for just a few bucks. This makes storage for business, especially small to medium sized ones, ridiculously cheap. Here’s just a few things that organization don’t need to worry for:

  • The investment to buy hardware is not there anymore
  • The costs to manage and maintain the infrastructure for user data. For on-premise environments, think about costs such as wages for administrators, depreciation, energy costs, backup and recovery, even the rent for the office building if applicable
  • The risk of making sure the data is off-premise in case of a disaster (for example a fire), administrators don’t have to bother about this since the data is already off-premise
  • Users can access their OneDrive storage without depending on some on-premise connectivity such as VPN or DirectAccess

Personally I find it quite liberating to access my stuff everywhere, no matter where I am. At my own situation, I have some personal and company related stuff stored on an external disk (fortunately it’s less than 1 TB, I’m not a big collector). One of my fears was the disk might die before I was able to back up my data. Well, OneDrive for Business basically becomes my backup location but I don’t need to use that disk anymore. Such a relief…

 
 
 
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